1. Prepare documents you want to certify (the list can be found in section What documents we certify).
  2. Fill in the application form for apostille pdfapostille-application-form.pdf571.07 KB
  3. Print out the confirmation of payment. The stamp fee charged for the apostille is 60 PLN for each document (note: diploma and diploma supplement are two separate documents) and is to be paid to the following account:

Account holder: Urząd M.St. Warszawy, Dzielnica Śródmieście
Account number:
60 1030 1508 0000 0005 5001 0038 (Bank Handlowy w Warszawie S.A.)
For payments from abroad:
"PL 60 1030 1508 0000 0005 5001 0038" (Bank Handlowy w Warszawie S.A.)

Title: opłata za apostille + name and surname of the holder of presented documents

NOTE: The stamp fee is charged for each document and may not be paid in cash.

  4. Send the complete set of documents by post or submit it at the reception desk. 

     If you submit the documents at the reception desk, note that receptionists do not verify documents.

     The complete set of documents consists of the following:

  • Completed application form
  • Documents to be certified
  • Confirmation of payment

NOTE: It is not possible to receive an apostille on your documents on the spot.

  5. Applications are considered in order of receipt. In the case of large number of applications the term to receive apostille may be prolonged to maximum 30 days

The certified documents are sent by registered post.

You may also collect the certified documents personally or by a third person. In such case we will inform you by e-mail when you can collect the certified documents. If you do not collect documents on agreed date – they will be sent to you by registered post.

NOTE: If your documents are collected by a third person that you have not authorised in the application form,
an additional written authorisation is required.